*Last entry is an hour before closing


*Last entry is an hour before closing

Plant Records Coordinator

Minimum $20/hr Starting Pay

Review a summary of our benefits on the previous Careers page.

The Fort Worth Botanic Garden (FWBG) seeks a full-time employee to work with our living plant collections. The starting date for this position will be February 1, 2023. The ideal candidate will responsibly manage our plant records and ensuring accurately placed plant identification labels for the public and to share scientific information.  Responsibilities will include receiving and distributing plant materials, monitoring adherence to related policies, and helping to plan for exhibitions. The successful candidate will have the internal and external customer service skills to maintain effective working relationships, the ability to perform basic online research and prioritize work effectively, and the flexibility to adapt to changing schedules. This is a full-time position, and the regular hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m.; however, this position can regularly require long hours. Scheduled work on evenings, weekends and holidays may be required. Duties are performed inside and outside, year-round, at a productive pace in North Central Texas weather conditions. Every position at Fort Worth Botanic Garden (FWBG) is important to the organization’s success and contributes to the accomplishment of the strategic goals and, ultimately, achievement of its vision for the future. This role encompasses every employee’s goal of engaging with colleagues, partners, and stakeholders in support of the organization’s mission. Engagement includes participation on teams and committees, exerting extra effort to help the organization succeed, and investing time in the guest experience. Success in this position involves taking pride in working for this organization, committing to effective communication, being solution focused, and embracing a culture of positive change. FWBG is continuously working to build a culture where employees each work with an enthusiastic desire to contribute their skills, wisdom, and ideas towards their team’s performance and to experience a sense of satisfaction in the key role they play.

Some of the daily responsibilities we rely on the Plant Records Coordinator to perform are:

Manages plant records, including:

  • Receives incoming plant material, checks invoices, and distributes plant materials to appropriate garden staff, ensuring records are properly entered as shipments arrive.
  • Works closely with garden staff and Director of Living Collections to monitor and enforce adherence to approved living collections and related policies and procedures.
  • Assists with audits and inventories of plant collections.
  • Performs data entry and management of living collections database.
  • Creates procedures and formats for garden plant labels, signs, and nametags, oversees contract staff creating those labels, and performs label-making duties when required to maintain workflow.
  • Reviews plants on the ground to confirm condition, checks plant labels to assure all major accessions in the collection are properly entered.
  • Assists Director of Living Collections with planning and logistics for the exhibition and interpretation of plant collections.
  • Participates in the planning, preparation, and filling of employee roles for various public events/exhibits hosted by the FWBG.
Minimum Qualification Requirements:
  • Associates degree or HS diploma/GED supplemented by college-level course work in Horticulture, Botany, or related field
  • Two years of responsible experience in a professional gardening or nursery environment
  • Data entry and data management skills.
  • Knowledge of various species of flowers, trees, shrubs, and turf
  • General understanding of botanical naming conventions
  • Knowledge of plant materials and of common references used to verify nomenclature
  • Internal and external customer service skills with ability to maintain effective working relationships
  • Experience or demonstrated ability to perform basic on-line and in situ research and prepare reports, recommendations, and other documents based on that research
  • Self-starter, organized with ability to prioritize work, make decisions, and complete projects in a timely manner
  • Adaptable and flexible to changing schedules
  • Willingness and ability to travel as needed for research, training, plant pick-up and drop-off, etc.
  • Must maintain a current Texas Driver’s License and auto-related liability insurance.
  • Requirement to undergo a physical exam to assess whether the person is able to perform the duties of the position with or without accommodation.

Please see the full job description for a more detailed list of job tasks and applicant qualifications.

FWBG strives to maintain a positive working environment focused on growth and success of individuals, working together in a collaborative, professional manner, with communication a priority.  Applications will be considered until the position is filled. FWBG is an Equal Opportunity Employer.


Human Resources